Author Topic: Documents: auto-incremental filename version  (Read 3791 times)

florut

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Documents: auto-incremental filename version
« on: April 17, 2009, 03:26:16 am »
Hi !

When we download a file on their desktop to modify it then reload on the server, there is always a risk that we launch a crappy old version that we forgot to trash !!

It's always possible to ask people to rename the filename of the new version (i can do that), but it would be rather more efficient for my colleagues if the default filename of the new doc revision would auto-increment automatically !

i.e.: Mydoc.pdf ==> Mydoc_ed1.pdf or Mydoc_rev1.pdf or MydocV1.pdf etc.
(it would be nice also to be able to set up the suffix used)

conrado

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Re: Documents: auto-incremental filename version
« Reply #1 on: April 17, 2009, 06:33:01 pm »
I would rather work on decreasing the risk of launching the wrong version.

Why is this risk present?
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florut

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Re: Documents: auto-incremental filename version
« Reply #2 on: April 18, 2009, 04:19:16 am »
No, no, I'm not sure to have been clear (sorry my english used to be better!!)
There is no risk to launch wrong version the way OpenGoo is made.

Here is the process I'm telling about :
- I upload a .doc file i.e. document.doc from my desktop (now rev1)
- A colleague downloads it, modify it and re-uploads "document.doc" (as rev2) and do not rename it (he is lazy like all of us!)
- I receive an email notification "document.doc has been modified" and downloads "document.doc" rev2. But I did not trash the first document.doc which remains on my desktop. So Fx renames it automatically as "document(2).doc".
As i'm in a hurry like always, i read half-words and launch document.doc instead of document(2).doc.
working on "document.doc"(in my hurry) will never warn me about my mistake.

That's why I suggest for the revision number to be automatically inculded in the filename. If sometimes I see i'm working on document_revXX.doc I will ask myself if it is the right revision of the document. On the contrary, document.doc has no meaning...

See what I mean ?

conrado

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Re: Documents: auto-incremental filename version
« Reply #3 on: April 18, 2009, 09:39:34 pm »
Yes, I see what you mean. Did not picture the exact issue, but my general perspective kind of remains the same.

I want to envision only two possible scenarios:
1. You edit the document inside the OpenGoo UI: No problem at all.
2. You edit a copy that is downloaded to your device: I would like your device to provide a solution to not worry about working on the wrong version. Achieving this will take a lot more work than renaming the files, but it would be much more elegant. I promise I'll keep thinking about this.

Your English reads without any troubles.
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Pet

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Re: Documents: auto-incremental filename version
« Reply #4 on: April 18, 2009, 10:38:23 pm »
conrado, regarding your #2 item.  Assuming MS Windows, this is already solved by the OS.  Say it is a Word file, and you decide to save it in the same place as the one you already had, MS Word won't let you save with the same filename.  Thus you have to rename it to something else and the onus would be up to you to not forget that you renamed it.

But florut said: "So Fx renames it automatically as 'document(2).doc" but I don't know what "Fx" is.  Is that a word processing program? Perhaps it tells you that there's already an existing file with the same name?  Most programs don't usually automatically rename files, and if they did I understand how that would be confusing.  MS Word does not do this, perhaps there is an option to turn it off in this Fx program.

cheers
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florut

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Re: Documents: auto-incremental filename version
« Reply #5 on: April 19, 2009, 06:06:15 am »
Hm. Fx=Firefox. Windows rename with (2): I often have long filenames, and you should have noticed that they are truncated when reading a certain amount of letters on your desktop...
Anyway, When working in a hurry and late at night, it happens that I only read the beginning of the file !! (am i'm not the only one like that !

Pet

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Re: Documents: auto-incremental filename version
« Reply #6 on: April 19, 2009, 01:46:53 pm »
Ah firefox, thanks for the clarification florut!

Yes it's true, with long filenames it is sometimes hard to catch the (2) at the end.
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conrado

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Re: Documents: auto-incremental filename version
« Reply #7 on: April 19, 2009, 07:58:26 pm »
A development partner has made a MS Office Plugin (it is still in beta, and we are in discussions on how to commercialize it), that retrieves and saves the files with OpenGoo. Saving and retrieving files from OpenGoo, rather than the File System (FS), would fix this issue. What we need to do is find an easy way to have that solution work for most OSs and Desktop apps.

It could be something like having a 'special folder' at the FS. But the desktop software to achieve that would be OS dependent, and would still require some attention on the part of the user, as they still could (though perhaps not as easily) save the file on a different folder.
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ignacio

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Re: Documents: auto-incremental filename version
« Reply #8 on: April 21, 2009, 12:40:06 pm »
I think that adding the revision number could help anyway. If the filename includes the revision number, when you upload a modified file OpenGoo can tell automatically whether you will be overwriting someone else's work. This shouldn't happen if you checkout the document when downloading it, but could happen in other cases. Just to make it clearer, an example:

1) I download revision two of a file (file_rev2.doc or something easier to parse)
2) I edit it on my machine and upload it back
3) OpenGoo can tell that I am uploading a modified revision 2. If the last revision of the file is #3 then OpenGoo can warn me that someone has made changes after I downloaded my copy.

Another similar feature that would help in another way would be to include the file's id on the filename, so that when you upload the file OpenGoo can tell automatically which file you are updating, even if there's more than one file with the same name.

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